Online board meetings allow board members to share their insights without having to travel. They are simple to join, and offer the best experience for those a part of them. With the help of tools such as video conferencing, presentation and even conversation in the form of chats these virtual meetings are just as efficient as in-person meetings. They also allow for the sharing of documents in a safe manner and also for the preparation of board meeting minutes.
As with any gathering, there are pitfalls and challenges. The main challenge is ensuring that everyone is in a position to participate and contribute their ideas. This can be accomplished by choosing a time and date to hold the meeting that is appropriate to everyone, including those who reside in different areas of the world. If this isn’t possible you could consider holding smaller meetings or inviting those who can’t participate in other ways.
It is also important to establish clear goals for the meeting beforehand. This assists board members in understanding their responsibilities, and helps them to have a more focused approach to the meeting. It is also crucial to send all the relevant information to all attendees of the meeting prior to the scheduled meeting to allow them to study it and make their questions, votes, or decisions before the meeting. This can be accomplished by distributing the agenda in the form of a PDF document attached to the invite for the meeting.
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