To ensure a successful board meeting, it is important to plan the meeting properly. Board meetings usually have specific deliverables such as board reports, strategic discussions and the ability to make decisions. Here are some key points to keep in mind when planning your meeting.
The day prior to your board meeting, confirm all attendees and their attendance plans. Make a final list of remote directors who may require participation via video call and plan how to best provide them with the necessary equipment or links for the meeting. Make sure to verify whether the meeting space is available and plan any catering or additional room supplies required.
Create a rough agenda based on the information from the board’s package as well as any requests or concerns from the chair of your board, CEO and executive directors. The agenda draft ready prior to the meeting can allow you to avoid the need for last-minute scrambles. It will also ensure that you have enough time to talk about all of your most important issues.
The first item on the agenda should be a thorough review of the company’s performance since the last board meeting, looking at major milestones and achievements and areas in which the business might require more attention. The next step is to think about what the company could do to implement new strategies to help grow. This could include discussing new markets, customer service policies, investor relations, or hiring new employees.
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