A data room is a secure environment where confidential business documents can be shared with partners, investors and other stakeholders. It offers features like auditing, watermarking, and granular settings for access control. When choosing a data room vendor, consider what types of security it provides and if it supports the type of file formats that your team uses.
Some providers also offer extra safety features such as auto-indexing or fence view. Also, look for a system that allows you to transfer the contents of your desktop, FTP or other storage devices to the data room for speedy and easy organization. Find out if the data room has an multilingual search tool as well as OCR to search text in images and PDF documents.
It is also essential to know if the selected provider can redact specific portions or the entire content of the document. This feature is able to protect sensitive information by removing personal information from PDFs or images.
Some of the best VDR vendors provide comprehensive reporting and analytics features that allow you to monitor the activities of your virtual data room. Find a service that can monitor all uploads, downloads, and the views of files, in addition to providing you with custom reports based on this activity.
Another thing to look out for is a trial offer that lets you test the top features like data uploading, innovative security and collaboration features, without the requirement of a upfront commitment. iDeals offers a free 30-day trial that gives you unlimited preparation time, two administrators, 500 MB of storage, file encryption, dynamic watermarking and a basic digital rights management system.
