Email remains one of the most used methods for businesses and individuals to communicate online, however hackers see it as an easy way to infect devices and systems with malware. The majority of malware installed on compromised networks is spread via malicious links or attachments included in emails. Once infected the attacker is able to gain access within your network and gain access to confidential information, steal information or even demand ransom. This is why best practices are essential to protect your organization and personal accounts from cyberattacks.
Utilize a link scanner that scans all links that are outbound to a folder, and then only allows the download from there (or even better, never download them at all). Encryption is an additional crucial step — it ensures that anyone who intercepts your email or its attachments cannot be able to read the content, by converting plain text into ciphertext. Major email service providers include this feature in their platforms, such as Gmail Microsoft Outlook/Office365, and Android.
Avoid opening any executable file attached to your email. These files may contain viruses or malware which could damage your computer. If you’re not sure whether an attachment is secure look it up https://dataroomcn.com/ using an online search engine. Pay attention to the file’s name as well as its extension.
Create strong passwords for all your account logins and require your employees to do the same. Also, ensure that all employees use only secure devices. Avoid the temptation to use an automated password generator or an auto-fill feature, as they could be hacked by hackers. Finally, make use of 2FA (two-factor authentication) whenever possible – this helps to add an additional layer of protection by needing a second confirmation from you prior to granting access to your email.
